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Minutes for Board Meeting of RI Chapter of AMTA (RI AMTA), September 17, 2006

Meeting was called to order at 12:34 PM

Present: Kelly LoGiudice, Deb Luhrs, Kenji Omori, Wayne Cotnoir, Carl Stearns, Dorry Renquist, Regina Cobb, Paula Kochanek, Pat Bachus, Cate Chapin, Celeste MacPhee, Frank Rapone

Absent: Yolande Riendeau, Becky Ellsworth, and Jay O’Connor

Order of Business:

1.      Approval of Retreat Minutes from April 30, 2006

Corrections of spelling and typos were noted.  Kenji motioned that the Board approve the Minutes of April 30 2006 with the corrections. Dorry seconded the motion. The motion carried unanimously.

2.  Approval of Agenda for today’s General Meeting

Kelly added two items under “Other” which were: 

·        New board member information and

·        Board agreements.

Dorry motioned that the Board accept the Agenda for the General Meeting. Wayne seconded the motion and the motion carried unanimously.

3. Vote on Perry Plouffe Scholarship Winner

Only one application was received for the Perry Plouffe Scholarship to NERC 2007 and it was from Tracy Hall. Kenji motioned to award the Perry Plouffe Scholarship to Tracy Hall. Wayne seconded the motion and the motion carried unanimously.

Action: Yolande will notify Tracy Hall, via email, that she is the scholarship winner.

4.  New England Regional Conference (NERC) 2007 Update

a.       Carl reported that there is now a new Conference Coordinator.

b.      Carl also reported that for 2007 NERC attendees can register on-line at the RI Chapter website (http://www.riamta.com) from the link “Welcome to NERC”. He stated that on-line registration is secure and that credit cards will be accepted. All agreed that Jay and Carl have done exceptional jobs, Jay in leading the NERC effort and Carl in developing the online registration process.

c.       RI AMTA will need to staff the Hospitality Booth at NERC. A minimum of three people will be needed at the booth at all times. Volunteers are needed. 

d.      Bill Downing volunteered to wear a Rhode Island Red (rooster) or quahog costume for raffle sales.

e.       Suggestions were taken for a RI State gift such as a T-shirt or music CD that would be given away to attendees who visit the Hospitality booth.
Action:  Kelly will look into a CD donation.

f.        As an incentive for RI AMTA Chapter members to register for NERC, Carl motioned that the first 50 RI Chapter professional and associate members who register for the full conference receive $20 back as a “thank you” for participation. Wayne seconded the motion. The motion carried unanimously.

g.       During the NERC discussions, a separate discussion started regarding which Board members are voting members -- can make and second motions. Carl stated that according to AMTA National rules only official Board members:  President, Vice Presidents, Secretary and Treasurer are voting Board members. Kelly mentioned that ever since her involvement in the RI chapter (even before her presidency) that the Board has been including Committee Chairs and NERC Representatives as part of our Board and granting them motioning and voting privileges. Carl stated that if we want to follow the AMTA rules that we should stick to only having official Board members make motions. Kelly said she will look into this but that for the remainder of the meeting that we would follow the AMTA rules as Carl stated.

5.  Hospitality Budget for NERC 2007

a.       A discussion about supplies that RI AMTA will need for Hospitality at NERC included markers, tape, tickets, a cash box, and decorations for the booth.

b.      Action: Cate will investigate selling RI-made products such as Del’s Lemonade or Autocrat coffee milk from the Hospitality Booth.

c.       Action: Pat will obtain a video of “Over RI” and a continuous loop VCR/TV.

d.      Kelly motioned that a budget of $500 would cover expenses. She then withdrew the motion noting that the Board had previously made a decision to use the Chapter’s Education budget of $1,000 for NERC.

6.  National Massage Therapy Awareness Week October 22 – 28 2006

1. Frank and Dorry will offer chair massage at Kent Hospital.
2. Kenji will organize massage at the Breakers Marathon on October 21^st.
3. Dorry suggested giving chair massage at Cranston or Warwick libraries.
4. Kelly stated that a release form is needed for these events and that it is available from the National Massage Therapy Awareness Week (NMTAW) link on the AMTA website (http://www.amtamassage.org).

7.  Board Members Up for Reelection

Board members who are up for reelection at the February 4, 2007 General Meeting are:

8.  Other:

1. Kelly prepared a packet of information for newly-elected Board members and Committee Chairs so that there are guidelines for the new volunteers. The packet includes AMTA policies on chapters, a Board roster, Board member accountabilities, and any Board agreements that we decide upon.
2. Kelly distributed an example of Board Agreements based on information that the Board developed at the Spring Retreat. These are suggested agreements.
3. Action: Board members will review Board Agreements and give feedback to Kelly by October 20^th.

9.  Next Chapter Meetings

1. Board Conference call, Thursday, January 18, 2007, 7 – 9 PM
2. Board Meeting, Sunday, February 4, 2007, 12:30 – 2 PM
3. General Chapter Meeting, Sunday, February 4, 2007, 2 – 5 PM
4. Board Retreat, Sunday, April 29, 2007, 9 AM – 4 PM
5. Board Meeting, Sunday, September 16, 12:30 – 2 PM
6. General Chapter Meeting, Sunday, September 16, 2007, 2 – 5 PM

10.  Adjournment

A motion to adjourn was made by Wayne and seconded by Kenji.  The motion carried unanimously.  The meeting adjourned at 1:55 P.M.